HelloDay.ai Playbook — Make Your Onboarding Smarter and Easier
🎯 Intro: Tired of Repeating the Same Answers?
Let HelloDay Handle the “Low-Value Tasks”
On their first day, new hires usually get hit with a ton of info — account passwords, processes, expense policies, company chat groups… and you end up repeating the same answers over and over.
Now imagine having an AI mentor on standby that knows all your company processes and can chat with new hires — answering their questions instantly while you actually get to focus on the work that matters.
That’s exactly what HelloDay.ai does.
In just 60 seconds, your PDF can turn into an AI onboarding assistant that talks, answers questions, and interacts with new hires.
They’ll get up to speed faster, their experience will be smoother, and your workload will feel way lighter — you could see efficiency jump by 80%.
This guide will walk you through everything step by step, helping you make onboarding fun, efficient, and easy to manage — while giving new hires a great first impression of your company’s professionalism and culture.
🔥 Onboarding Upgraded: Efficiency and Experience, Together
Let’s be honest — traditional onboarding can be a real headache.
Too much info, too many processes, and new hires often feel overwhelmed.
Now, AI is changing all that.
| Dimension | Traditional (Before) | HelloDay.ai (After) | Core Value |
|---|---|---|---|
| New Hire Experience | Passive reading of boring documents. | Immersive, interactive experience with avatars, voice, and instant chat. | Anxiety melts away instantly! |
| Knowledge Base Setup | Manually entering FAQs — time-consuming and tedious. | Upload a PDF and generate the knowledge base automatically. | Zero manual setup required. |
| Content Creation Cycle | Recording, editing, voice-over — long process. | Click Voice-over to generate scripts and voice instantly. | Production time cut by 95%! |
🛠️ Step One: Auto-Generate Projects and Knowledge Base
First, let AI read your onboarding materials and automatically build a knowledge base.
Log In and Start a Project
Go to web.helloday.ai, open the Projects page, and click the green Create new AI Assistant button.
Upload Your Files
- Action: Drag your PDF into the upload area. Pro tip: use 9:16 vertical slides for the best mobile viewing experience.
- AI Magic: HelloDay.ai will parse your PDF and create a searchable knowledge base. You can keep adding or fine-tuning content anytime.
⚙️ Step Two: Set Language and Voice
Your AI mentor should speak the right language and have the right tone.
Target Language
- Go to Settings → Voice Language and choose from multiple options — English, Korean, Japanese, Portuguese, and more.
- This setting controls the spoken output language of your AI mentor, making it easier for international students or employees to understand and communicate naturally during onboarding.
Tone and Delivery
- Text Volume: Pick Brief, Medium, or Detailed. Want the highlights? Go Brief. Need policy details? Choose Detailed.
- Tone Prompt: Enter your preferred style, like Professional or Confident. You can also customize prompts to match your company culture.
Generate Voice Content
Once configured, hit Generate Voice-over — HelloDay.ai will create the script and voice-over in seconds.
🎨 Step Three: Fine-Tune Avatar, Script, and Knowledge Base
This step helps your AI mentor better match your documents and deliver a more personalized experience.
Customize a 3D Avatar
Click Choose a 3D Avatar in the right panel and pick one you like.
Edit Script Flexibly
- Edit text directly, or click Voice-over to let AI help you.
- Want a more professional tone? Click More Professional.
- Want richer content? Click Expansion.
- Too plain? In seconds, it’s polished and ready.
Knowledge Base Management
- Click Knowledge at the top right.
- Edit existing content, regenerate knowledge, or paste new materials to keep answers accurate.
Add Q&A Interaction
- Click Q&A to set questions for interactive sessions.
- Want to check if new hires understood something? Tick Required question for a quick quiz.
📱 Step Four: Preview and Publish — Let Your AI Mentor Shine
Preview
Click Preview in the top right. Always check if the voice, script, and avatar look and sound right before going live.
Publish
Click Publish, and you’ll get a shareable link and QR code. Send it to new hires — they can access it instantly.
💡 The Real Value of AI Onboarding
- No More Repetition: Content creation, multilingual explanations, and basic Q&A are fully automated.
- More Strategic: HR shifts from answering machine to process designer and culture driver.
🎉 Wrap-Up
With HelloDay.ai, in just 60 seconds, you can completely level up your onboarding efficiency and experience.
It’s time to take action — make your onboarding smarter, warmer, and more impressive for every new hire. 🚀